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Legal Secretary

Reference: Legal Secretary
Job Description: Anthony Philip James is a newly established legal practice that is responsible for generating legal claims against lenders, brokers and insurance underwriters, sighting an unfair relationship between them and the customer. The team of Paralegals will play a key role revisiting selected targets and identifying cases that meet the criteria specified in the recent changes to the law.
The objective is to ensure that the Banks are made accountable for the non-disclosure of commissions on loans and insurance policies and the customer receives adequate compensation.
The practice is Authorised and Regulated by the Solicitors Regulation Authority. (SRA)


ORGANISATION

Reports to - Supervisor

Reports - None


OVERALL PURPOSE OF THE JOB

As a Legal Support Officer, you will join our successful and expanding firm in order to take on general administration duties within the Litigation or Investment Team. You will be required to undertake some client care work and support the fee-earners within this busy legal practice. This is an exciting opportunity for a well organised, target oriented person who may want to progress their career within a successful, expanding law firm.

Legal experience is essential together with good attention to detail, excellent time and organisational management and good IT skills. You will have experience of data input and collation of data using office management or case management systems


ORGANISATION

The role of a Legal Support Officer is to complete all tasks within the required targets and updates client accounts using daily correspondence. All tasks will be undertaken ensuring that the company’s image is portrayed in a courteous and professional manner at all times. A strong drive and a positive ‘can do’ attitude will ensure success in this role.


PRINCIPAL ACCOUNTABILITIES

ATTRIBUTES - ESSENTIAL / DESIRABLE
Qualifications / Experience

Legal experience - Essential

Experience of Team working - Essential

Good standard of secondary school education - Essential

Computer literate/ICT Skills - Essential

Experience working within DPA guidelines - Essential



Duties and Responsibilities

Administrative

• General office duties including opening and delivering post
• Copying, scanning, faxing
• Opening office files - hard copy and electronic files
• Closure of legal & office files/scanning and saving to hard drive
• General errands
• Creation of new cases and data input into office case management system
• Open and allocate incoming post
• Link cases on various systems
• Maintain court dates log
• Prepares a variety of legal documents under guidance of the supervisor and firm solicitors
• Organise and archive files and supporting documents
• Verifies information provided as appropriate
• Update Proclaim records according to daily information
• Administration duties as requested by Supervisor.
• Maintain communication with the Creditors and clients.
• Handle incoming calls and ensure all databases are updated.
• Complete litigation paperwork when required/requested by management

Client Care

Various including:
• Filing
• Entering dates in Critical Date Diary
• Tidying files
• Preparing bundles
• Preparing routine documentation
• Supporting fee-earners with specific delegated tasks
• To follow Treating Customers Fairly policy on each transaction, ensuring the best customer outcome is achieved.
• Observe complete confidentiality on every occasion to protect client and employee information in line with DPA training.
• To comply with and be up to date with all aspects of compliance, Data Protection, Anti Money Laundering and financial crime awareness.


Knowledge and Skills/Requirements

A knowledge of the legal Industry - Essential

Good interpersonal skills with presentation that represents the company image - Essential

Good time management and organisational skills - Essential

Effective verbal and written communication - Essential

Ability to follow all company policies and core values including Treating Customers Fairly policy - Essential

Working knowledge of Excel and Word - Essential

Be able to work on own initiative taking a practical proactive approach - Essential

Be able to work under pressure and to strict time scales - Essential



DECISION MAKING AUTHORITY

Decisions to be made in line with Company guidelines

JOB CHALLENGES AND PROBLEM SOLVING

The Administrative Assistant must be able to continuously achieve against internal targets whilst always adhering to company policy and SRA guidelines.


RELATIONSHIPS

Internal: All levels of staff at all Sites.
External: Professional peers, customers
Job Type: Permanent
Location: Daresbury
Salary: Salary circa £20,000 - £25,000
Posted by: Antony Phillip James and Co
Date Posted: 12/04/2018

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