An opportunity has arisen to join a law firm in Chichester as an Office and Facilities Administrator to work on a full-time basis. You will be maintaining facilities and providing a welcoming environment to clients.
This position requires a blend of practical and organisational skills, alongside strong communication and IT skills, to ensure that all operational needs are met efficiently and clients receive a warm welcome.
Office Administration duties:
- Liaising with clients and completing ID checks.
- Assisting in coordinating meeting rooms, ensuring they are maintained to a high standard.
- Dealing with incoming and outgoing calls.
- Assisting with post room duties.
- Dealing with all enquiries with regards to Wills, Deeds and LPAs.
- Scanning Wills.
- Covering the reception to cover lunches when needed.
Facilities duties:
- Ensuring the facilities meet the regulatory requirements.
- Scheduling in appointments for inspections and repairs if needed.
- Overseeing contractors.
- Maintaining communication between management and contractors.
Desired skills and experience:
- Experience working as a Legal Administrator or in a professional services background previously is essential.
- High attention to detail and accuracy.
- Strong IT skills with knowledge of working with Microsoft Word and Outlook.
What they offer:
- This role is full time Monday – Friday – 9am – 5:15pm and office based.
- Competitive salary depending on experience - £25,000 - £26,000.
- Pension scheme.
- Competitive holiday plus bank holiday.
